Administrative Coordinator

Job Description
Type of Job: 
Main Areas of Responsibility: 

- Answering phone calls and placing follow-up calls as necessary
- Administrative meetings with executive director
- Transaction Coding
- Maintain budget, accounting, and Google Drive records
- Timesheet approval and processing
- Complete monthly Grant Reimbursements
- Review Statement of Activity by Donor with Executive Director
- Assist with any large fundraising events held by the organization
- Plan and participate in the annual graduation ceremony
- Take meeting notes

Additional Areas of Responsibility: 

- Maintain inventory (i.e. computers, supplies, etc.)
- Assist in reviewing and reporting on various grants
- Data reports
- Maintain admin & grant calendars (application & reporting deadlines)
- Report donations from 4AGoodCause platform
- Assist with both July and January staff strategic planning/professional development weeks
- Provide support for both November and April data audits to ensure data quality

Other Information/Requirements: 

- High school diploma or equivalent required
- Time management and ability to meet deadlines
- Verbal and written communication skills
- Strong organizational skills and ability to multitask
- Problem-solving and decision making
- Proactivity and self-direction
- Interpersonal skills
- Knowledge of Quickbooks is a plus

How to Apply: 

Send a resume and cover letter to Jamie Trujillo, Program Director, at [email protected]. Applications without a cover letter will not be considered.

Salary Range: 
$18-$20 per hour
Contact Information
Jamie Trujillo
Albuquerque Adult Learning Center, Inc.
239 Elm St. NE
New Mexico
Zip/Postal Code: 
Business Phone: 
Email Address: 
Internal Info
Date to Post: 
Feb 16 2023
Date to Remove: 
May 17 2023

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